You can actually use them to remove duplicate data as well! Pivot tables are just for analyzing your data, right? Find And Remove Duplicate Values With A Pivot Table
But advanced filters will only be able to perform this on the entire table. Press OK and you will eliminate the duplicate values.Īdvanced filters can be a handy option for getting rid of your duplicate values and creating a copy of your data at the same time. The Criteria range can be left blank and the Copy to field will need to be filled if the Copy to another location option was chosen.
Excel will guess the range of data, but you can adjust it in the List range. Filtering the list in place will hide rows containing any duplicates while copying to another location will create a copy of the data. You can choose to either to Filter the list in place or Copy to another location. This will open up the Advanced Filter window. Select a cell inside the data and go to the Data tab and click on the Advanced filter command. This is possible from the advanced filters. There is also another way to get rid of any duplicate values in your data from the ribbon. Find And Remove Duplicate Values With Advanced Filters This command will alter your data so it’s best to perform the command on a copy of your data to retain the original data intact. When you press OK, Excel will then remove all the duplicate values it finds and give you a summary count of how many values were removed and how many values remain. There are also handy Select All and Unselect All buttons above you can use if you’ve got a long list of columns in your data. You can then select which columns to use to determine duplicates. If this is checked, then the first row of data will be excluded when finding and removing duplicate values. You then need to tell Excel if the data contains column headers in the first row. Select a cell inside the data which you want to remove duplicates from and go to the Data tab and click on the Remove Duplicates command.Įxcel will then select the entire set of data and open up the Remove Duplicates window. It’s so common, there’s a dedicated command to do it in the ribbon. Removing duplicate values in data is a very common task. Find And Remove Duplicate Values With The Remove Duplicates Command You should always be aware which version you want and what Excel is doing. The results from duplicates based on a single column vs the entire table can be very different. This results in even less values being considered duplicates. 
The second image highlights all the duplicates based on all columns in the table. The second image highlights all the duplicates based on the Make and Model of the car. The first image highlights all the duplicates based only on the Make of the car. In the above example, there is a simple set of data with 3 columns for the Make, Model and Year for a list of cars. Video Tutorialĭuplicate values happen when the same value or set of values appear in your data.įor a given set of data you can define duplicates in many different ways. This will now highlight the Unique Values in the spreadsheet.In this tutorial, we are going to look at 7 different methods to locate and remove duplicate values from your data. Follow the same procedure as above then when you are in the Duplicate Values dialogue box, click on Unique in the drop down menu. You can also use the conditional formatting button to highlight Unique Values in a spreadsheet. 
All duplicated values displayed in the selected range will now be highlighted.Use the drop down menu to select the colour of the cell and the text and then click OK to finish. In the Duplicate Values dialogue box you can use the drop down menu to to choose how you want the duplicated values highlighted. Then click on the Home tab and then the Conditional Formatting button to bring up the options box.įrom the Conditional Formatting options box, click on the Highlight Cells Rules option and then select Duplicate Values. You can click individual columns or rows, or you can hold down the Ctrl button and then select them. Select the columns and rows that you need to check for duplicates. There are various ways of finding the duplicate values in content, but the simplest way to do this can be done using the Conditional Formatting button on the Home tab. Sometimes when you are using Excel spreadsheets, you may find that you need to check cells for duplicate values, for example if you have merged data from two worksheets into one and you have to check if data has been duplicated.
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